Event AI That Never Sleeps, Never Takes A Break, Never Misses A Lead

Intelligent AI sales and support systems that engage prospects and delight attendees across every channel—24/7, at unlimited scale.

  • Respond to inquiries within seconds across SMS, email, WhatsApp, live chat, social media and more

  • Handle thousands of conversations simultaneously without adding support staff

  • Qualify and nurture leads instantly, even during your busiest production periods

  • Create immersive, personalized experiences that feel tailored to each event type



Image

Your Best Events Deserve Instant, Flawless Communication

Most event businesses lose their biggest opportunities in the gaps—when prospects reach out after hours, when your team is overwhelmed during peak season, or when attendees need immediate answers but have to wait for a response.

If you're missing qualified leads because they couldn't reach you instantly, watching prospects go cold while waiting for follow-up, or having your team buried in repetitive questions instead of creating exceptional experiences—you're not just losing revenue, you're losing the chance to make the first impression your events deserve.

The most successful event businesses never miss a moment. They've discovered how to provide instant, personalized responses at any scale, engage prospects the second they show interest, and deliver support experiences that enhance their brand rather than drain their resources.


Effective AI systems work best when you have:

  • Instant Multi-Channel Response that captures prospects across SMS, email, WhatsApp, social, and live chat

  • Intelligent Qualification that identifies hot leads and prioritizes your team's attention

  • Immersive Event Experiences that reflect the unique personality of each event you create

Without these elements working together, every delayed response is a missed opportunity and every overwhelmed team member is creative talent being wasted on tasks technology should handle.

Image

AI Sales & Support Built for Event Businesses

Part of the Evergreen Event Profit System, our AI approach provides instant, intelligent communication that captures more leads, delights more attendees, and frees your team to focus on what they do best.


Instant Multi-Channel Engagement


Respond within seconds across SMS, email, WhatsApp, live chat, Facebook, Instagram, and any platform your prospects use. Never miss a lead regardless of how or when they reach out.

Intelligent Lead Qualification


Automatically identify and prioritize your hottest prospects based on budget, timeline, and event needs. Route qualified opportunities directly to your team while nurturing others until they're ready.

Event-Specific Personalization


Tailor responses and experiences to match the unique vibe of each event type. Corporate conferences get professional efficiency, music festivals get energetic enthusiasm, weddings get intimate warmth.

Seamless Human Handoff


Know exactly when to involve your team and transition smoothly from AI to human conversation. Prospects never feel passed around or have to repeat themselves.

Smart Upselling & Cross-Selling


Identify revenue opportunities in real-time and suggest relevant upgrades, add-ons, or complementary services based on prospect interests and behavior.

Ongoing Support & Optimization


Continuously learn from every interaction to improve responses, identify new opportunities, and adapt to changing attendee expectations and business needs.


ImageImage

The events industry faces a fundamental challenge: the moments that matter most to your prospects and attendees are often when your team is least available to respond. AI isn't about replacing the human touch—it's about ensuring every interaction starts with the speed and availability your audience expects.


Your Competitors Wish They Had These Numbers

Our clients regularly achieve:

15X

More conversations handled without adding support staff


29%+

 Improvement in customer satisfaction and NPS scores


20+

Hours reclaimed per week from repetitive customer interactions


36%+

Reduction in manual follow-up while improving response rates

How We Build Your AI Communication System

Analyzing Your Communication Patterns


We study how prospects and attendees currently interact with your business. What questions do they ask most? When do they reach out? This analysis shapes your AI's personality and capabilities.


Image

Designing Your AI Personality


We create an AI voice that perfectly matches each event type and audience. Professional and efficient for corporate clients, warm and personal for weddings, energetic and fun for festivals.



Multi-Channel Integration Setup


Connect your AI across every platform your audience uses. SMS, email, WhatsApp, website chat, Facebook, Instagram, LinkedIn—seamless communication everywhere.


Image
Image

Conversation Flow Development


Build intelligent dialogue trees that handle complex questions while knowing when to escalate to humans. Every conversation feels natural and helpful, never robotic.



Lead Scoring & Qualification Logic


Implement smart algorithms that identify your best prospects instantly. Hot leads get immediate human attention while others receive perfect nurturing until they're ready.


Image
Image

Revenue Optimization Features


Deploy upselling logic that identifies opportunities and makes relevant suggestions at the perfect moments. Turn casual inquiries into premium bookings naturally.



Testing & Personality Refinement


Fine-tune responses based on real conversations. Your AI gets smarter and more effective with every interaction while maintaining your brand voice.


Image
Image

Performance Monitoring & Enhancement


Track conversation quality, response satisfaction, and conversion rates. Continuous improvement ensures your AI always represents your brand perfectly.



Image

Ready To Never Miss Another Opportunity?

Partner with us and experience the peace of mind that comes from knowing every prospect gets instant, intelligent attention—no matter when they reach out.

What Our Clients Say...

  • Business Type: Full-service event production agency specializing in corporate conferences, product launches, and award shows
  • Challenge Solved: Went from being invisible in search results to achieving top rankings for key industry terms
  • Client Acquisition: Won multiple major clients who became long-term partnerships with repeat business

ImageImage
Having worked with the team at Codarity for the previous 5+ years, I can highly recommend their services. They always come forwards with pro active ideas. We initially began our journey working on our organic SEO, this has developed into multiple PPC campaigns. They are also genuinely nice folks to be doing business with!
ImageImageImageImageImage

Image

Automation Solutions Designed for Event Businesses

Most agencies treat AI like a generic customer service tool. We understand that event businesses need AI that enhances the experience and reflects the unique personality of what you create.

The difference?

We actually understand that every event has its own vibe and audience expectations. Corporate conferences need professional efficiency, music festivals need energetic enthusiasm, and intimate gatherings need warm personal touches.

After working exclusively with event professionals for years, I know what you really care about: Not just faster response times, but creating interactions that enhance your brand and build excitement for your events.

Our entire approach is built around the reality of running an event business—the peak seasons, the diverse audiences, and the need to scale personal attention without losing what makes each event special.

Get Started

Frequently Asked Questions (FAQ's)


Ready To Deliver Instant, Intelligent Event Experiences?

Book your strategy call today and discover how AI can transform every prospect interaction while freeing your team to focus on creating unforgettable events.

Contact




Mon-Fri | 9am-6pm
Weekends | Closed